The Things I Do at Sun: Video

My official job title at Sun is, I believe, the vague and essentially meaningless “Program Manager.” My Sun business cards say I’m a “Community Specialist and (Video)blogger”. I made that up in a hurry, and wish I could find something more descriptive. But it has long been the story of my professional life that what I do, even within any single job, is usually hard to explain in a few words or a standard job title.

People do keep asking, though, so I’ll take a shot at explaining just what it is I do for Sun, and why.

When I was originally hired as a contractor by Dan Maslowski nearly two years ago, my task was to help his group of engineers produce web content (I believe they had deliverables about that at the time, handed down from on high).

We thought this would mean white papers and blog posts, so I did the training necessary to be able to edit official Sun documents (you have to know a lot about trademarks). I then spent a lot of time begging engineers to write white papers and blog posts, including weekly meetings in which we all solemnly agreed that these things needed to be done. But everyone was too busy writing code to write about the code they were writing, right?

I couldn’t do it myself. I have at times been a tech writer (and a good one), but it would have taken me years to achieve the level of knowledge I’d need to write usefully about this deep technology. (Of course there are folks at Sun who have this knowledge, because they have been doing it for years; they are already up to their eyeballs in writing documentation.)

So how could we get vital information out of busy engineers and make it available to those who need it, both within and outside of Sun? We needed to find another way.

Upon hearing that I knew something about video, Dan and Scott had bought me a videocamera. In August, Dan hauled me out to Colorado to film five days of training his staff were giving on the Leadville stack (storage software). This resulted in hours of video about the nitty-gritties of things like MPxIO. The audience for this kind of thing isn’t huge, but they are dedicated: it appears that about 150 people (so far) have gotten through all three hours of this presentation!

SNIA’s annual Software Developers’ Conference that September (2007) featured many Sun speakers, but there were no plans to film it: Sun’s preparation, travel, and expense would bear no fruit beyond the (relatively small) conference audience in San Jose. So, with SNIA’s blessing, off I went to film it, with Sun colleague Ray Dunn manning a second camera to cover simultaneous tracks. That resulted in about 12 hours of finished video, which can be seen on Storage Stop.

From there, this video thing has snowballed. I’ve now filmed at: Sun Tech Days (Milan), SNIA Winter Symposium, SNIA Storage Security Industry Forum, USENIX FAST, Storage Networking World, OpenSolaris Developers’ Summits (Santa Cruz and Prague), CommunityOne, Open Source Grid & Cluster Summit, Sun’s HPC Consortium (Dresden and Austin), International Supercomputing Conference, an analyst round table, Open Storage Summit, SNIA SDC 2008, various Sun internal conferences, LISA, SC08, and Sun offices in Menlo Park, Eagan, Bangalore, Dublin, Grenoble, Guillemont Park, and London… so far.

More importantly, the videoblogging “gospel” has started to spread at Sun. More people have realized that it’s possible to produce useful video, quickly and cheaply (some were already doing it completely independent of me). It doesn’t have to be a big deal, and many Sun offices and individuals already have most or all of the equipment they need. I still do a lot of video work myself directly, but others are now eager to learn. I’ve been sharing my know-how as best I can (and plan to do more, in this blog and in person), and am working with other Sun folks (and others) interested in media to do even more. Let a thousand vloggers bloom!

…but video, though it takes up the bulk of my time, is not the whole story of what I do at Sun. More to come!

see also: The Things I do at Sun: Events

The Twitter Diaries: 2009-05-24: Lawrence, KS

Kansas rainbow

^rainbow over Lonestar lake, Kansas

  • @India_Insights can you fix the link to the education report? doesn’t work, and I’d like to read that one in reply to India_Insights #
  • sorry for the storm of auto-tweets – I’m following my own advice on Transitioning Your Online Identity http://bit.ly/D87rx #
  • @darrinschaos see you at the Twitter workshop Tuesday? in reply to darrinschaos #
  • got a poster (on videoblogging) accepted for the Grace Hopper conference in October. #
  • @India_Insights can’t DM you with that because you’re not following me in reply to India_Insights #
  • Traveling makes me happy #
  • on my way to SFO soon. Glad I have the 3:43 flight instead of the 3:30 which is delayed til 7 pm. Even if I do have a middle seat. #
  • I feel for airline ground staff. They put up with so much crap. Including from me, sometimes… #
  • @darrinschaos on my way, in MPK til Thurs noon. prob have some time but will be v busy with dry runs for C1. But I did bring my equipment! in reply to darrinschaos #
  • @SteveEdiger I did? No recoll at all. #
  • @SteveEdiger oh wait that’s what that guy who left sun started #
  • Arrived sfo. Now to make my waynto hotel in palo alto and meet TZ for dinner. There’re always woodstockers to meet! #
  • kid just about wets himself every time the baggage tunnel disgorges. I guess youthful enthusiasm is endearing. #
  • kid just about wets himself every time the baggage tunnel disgorges. I guess youthful enthusiasm is endearing. Or something #
  • @SteveEdiger too busy moving to remember all my shaking! #
  • Isherwood said “I am a camera”. Deirdré says “I am a network”. #
  • Was there an earthquake? Totally didn’t notice #
  • C1 OpenSolaris sessions dress rehearsals begin this morning with OpenSolaris High Availability – Nick Solter, co-author OpenSolaris Bible #
  • NB: This will be one of the FREE deep dives on Tuesday, June 1: http://bit.ly/6kl7N #
  • Italian salaries low… http://bit.ly/ckpsP (and the figures for women are even worse) #
  • Italian salaries low… http://bit.ly/ckpsP (and the figures for women are even worse) #
  • @SteveEdiger share with your educator network – could be useful https://learning.sun.com/sites/stimulus/ in reply to SteveEdiger #
  • @sumaya where do you live?? in reply to sumaya #
  • need some new job skills? Free online learning with the Sun Career Stimulus Initiative http://bit.ly/LMGck #
  • I adore http://bit.ly/ ! Fantastic being able to track click-throughs in real-time, and not just from Twitter #
  • @comay be well, bro – we need you! in reply to comay #
  • @AmandaLorenzani so… you sprogged? in reply to AmandaLorenzani #
  • <sigh> corporate territory marking #
  • @sumaya you’ll do great #
  • @KeithBurtis advice from someone else’s wife: pay attention to the wife – FIRST in reply to KeithBurtis #
  • @ben re. corporate territory marking, I now have visions of that Jack Nicholson scene in “Wolf”… in reply to ben #
  • @missbhavens You forgot “Frankly, Scarlett, I Don’t Give a Jam” in reply to missbhavens #
  • @davidorban your first Pratchett? I envy you. Wish I could start all over again. in reply to davidorban #
  • @carolross it was my daughter who got a speeding ticket, not me. That’s her Italian driving gene showing. in reply to carolross #
  • locating knight costumes and toy crossbows… then have to train engineers to dance & sing “We’re knights of the Round Table…” #
  • @timbray Real to anything else may not be possible; it was designed to be a major PITA, in the name of “protecting content” in reply to timbray #
  • @carolross no biggie, she figured out how to get it expunged or whatever, and will hopefully drive more sedately in future in reply to carolross #
  • @euaccess interesting. Would love to see how you’re going to do the UI on that in reply to euaccess #
  • sitting in Sumaya’s Twitter workshop – impressively full large room! Lots of Tweet hunger here at Sun, I guess. #
  • never fails. My phone rings only when I can’t answer it. #
  • getting started #sunsocialyou #
  • #sunsocial you 200 Facebook communities. But can we measure activity there meaningfully (and easily)? #
  • Shel Israel on Twitter for Business – LIVE at Sun 5/19/2009 – Socially Speaking on Blog Talk Radio http://bit.ly/Wm7Ir #
  • #sunsocialyou Shel Israel is very tanned #
  • #sunsocialyou comforting to know I’m not the only one who suffers from really poor timing #
  • Scoble was Shel’s 4th choice as co-author on “Naked Conversations”. #
  • damn. I guess I’ve been recreating Scoble’s Channel 9 at Sun. http://blogs.sun.com/video/ #
  • #sunsocialyou book as means to protect/extend personal brand. Yup. You sure don’t make money at it. #
  • #sunsocialyou Fundamental shift: moving customers to the center of the conversation. #
  • @templedf make sure it gets filmed. #CommunityOne #Hadoop #GridEngine in reply to templedf #
  • #sunsocialyou “Twitter lets you behave online more like you behave in real life.” No one starts a conversation with a sales pitch. #
  • #sunsocialyou well, almost no one. #
  • #sunsocialyou “Twitter is broad and shallow.” #
  • pondering how my job is different from Sumaya’s. For one, I am not professionally obliged to follow Scoble. #sunsocialyou #
  • @davewiner so create it. I’d join. in reply to davewiner #
  • Twitter as hybrid of IM and forums #sunsocialyou – yes, but Twitter’s not anonymous #
  • Shel: I don’t have to listen to anybody I don’t want to #sunsocialyou #
  • uh oh, kiss of death: Sumaya called Shel a “social media guru”! #sunsocialyou #
  • Shel: “I talk to a lot of people, share what I learned. A guru is supposed to make no mistakes, I make a lot.” #sunsocialyou #
  • huh. Twitter spam almost never happens to me. #sunsocialyou #
  • #sunsocialyou question from my bud Yvette: are Twitter et al replacing real-life relationships? [Not for me – I have made many new friends] #
  • announcing today: for 1st time, Comcast customer support is no longer in the worst 10 list. Because of Eliason on Twitter. #sunsocialyou #
  • Leverage social media to share support info to a larger audience – been there, done that: http://bit.ly/N621e #sunsocialyou #
  • learning from your customers online – yup. I never had a great idea that didn’t come from a customer. Okay, rarely. #
  • using Twitter to broadcast to customers. DellOutlet has 200k followers. But Shel recommends using Tw more for marketing than sales #
  • me reacting: the fallacy of non-techie older users. the most enthusiastic & adventurous users of CD-R software were retirees. #sunsocialyou #
  • IBM has 1000 people Tweeting, bcuz: 1. 30-35% of employees telecommute, using Tw to communicate (public) 2. IBM sees itslf as tech consult #
  • 3. enormous cultural problem due to diversity, using Tw as unifier of Blue culture 4. have own hacked version inside firewall #sunsocialyou #
  • Twitter for newbies. Useful, if not for me. #sunsocialyou #
  • tweetbacks.com possibly useful – must look into it. But how many people use Tw clients instead of website? #sunsocialyou #
  • @Dereks what is Blue culture? whatever IBM thinks it is, I guess #sunsocialyou in reply to Dereks #
  • @lchoquel #Dollhouse is very cool. Not perfect, but I’m glad it will have time to develop. in reply to lchoquel #
  • Maybe we need an association of people who do social media and community for enterprise. It’s a whole different ballgame. #sunsocialyou #
  • @reiger internal workshop on social media, this first one is about Twitter. Check out the blogtalk radio with Shel Israel #sunsocialyou in reply to reiger #
  • @sunsocialyou hello the room! #
  • @Britopian Maybe we need an association of people who do social media and community for enterprise. It’s a whole different ballgame. in reply to Britopian #
  • @darrinschaos Check
    out my TweetStats! http://tweetstats.com/graphs/DeirdreS #
  • @JoyceSolano re http://blogcouncil.org/ – I’m not an executive. Yet. ; ) #sunsocialyou in reply to JoyceSolano #
  • @Britopian OTOH I’ve probably doing social media longer than most… in reply to Britopian #
  • Just added myself to the http://wefollow.com twitter directory under: #communitymedia #videoblogger #traveler #
  • I feel as if I’m trying to run very fast while juggling Ginsu knives… sooner or later, something’s bound to get dropped. #
  • reflecting on this morning’s workshop & measuring reach: in Adaptec/Roxio days, I had 150k newsletter subscribers. THAT was reach. #
  • very exciting speakers lined up for Open HA Cluster Summit – http://bit.ly/k8K1A Will we see you there? #
  • WANT!!!!! RT @monkchips: omg. Frank Lloyd Wright Lego sets. http://bit.ly/sfSuf via @moleitau @hostler #
  • Could use help getting the word out about the FREE OpenSolaris deep dive tracks at OpenSolaris at C1 West. Schedule on http://bit.ly/6kl7N #
  • in dry run for Scott Tracy’s C1 talk on Open Storage with the Solaris ZFS
    File System and COMSTAR iSCSI http://bit.ly/6kl7N – much coolness #
  • btw, if you want a preview, draft presos mostly available now on http://bit.ly/6kl7N #
  • someone gave Bill F an energy drink. Making this dry run on Built-in Virtualization for OpenSolaris highly entertaining. #
  • registration for the FREE OpenSolaris Deep Dives got easier: sign up here http://bit.ly/ZiNHa (1st register for C1 http://bit.ly/kRhgu ) #
  • watching the operators operate. Kind of awe-inspiring. #
  • cultures coliding – and complementingl http://bit.ly/wEM58 #
  • @JulieScardina looks like a young emu to me in reply to JulieScardina #
  • guess I should go to sleep soon so I’ll wake up for 6 am walk with Lynn, breakfast, all hands mtg (JJ), last dry run, plane, plane, Sue! #
  • @darrinschaos been busy: walk w Lynn, breakfast, packing, repacking (what can I leave here so I can get thru the wkd with only a backpack?) in reply to darrinschaos #
  • @tara_kelly is this the same event my colleague @DaniloP is going to? You two should meet. in reply to tara_kelly #
  • @JulieScardina here’s how I knew it was an emu: Shotgun Wedding – Part 2: Coca-Cola, and an Ostrich http://bit.ly/aBOTo in reply to JulieScardina #
  • Oh right, it’s a holiday. Traveling with all the amateurs #
  • A 4 yr old named Luella. Her folks get an unusual baby name prize #
  • @nonstick depends. Is their last name ziegler? #
  • team accomplishment for the day: persuading an exec to be very, very silly at C1. No, I’m not going to tell you how. I sure love my job… #
  • @glynnfoster you need to be resting up for the post-launch festivities! in reply to glynnfoster #
  • flying to Kansas City to see a very dear friend, then Enrico will join us. Looking forward to an offline weekend #
  • @trine my highlights are platinum and pink. It almost looks natural, right? in reply to trine #
  • RT @Roland_Hedley: Before I open my eyes in a.m., I like to guess where I am. I usually get it wrong, but it’s a little game I like to play. #
  • @robbogio the fact that you think of them as “your” customers & “your” products is a v important first step in reply to robbogio #
  • @trine natural dishwater blonde with natural highlights, but my hair is darkening as I get older. Want to go all pink, but maintenance… in reply to trine #
  • @baratunde aaannd… bingo! someone’s figured out how to monetize Twitter in reply to baratunde #
  • @trine your new haircut looks rather like mine! Also bored. Need to go back to Hairy Situations in Austin to get something more radical in reply to trine #
  • CommunityOne West – a preview: Sun Video http://bit.ly/dkJDT #
  • working from the offices of a mental health org in KC which my friend happens to be CEO of. Gives me a very different perspective. #
  • @alecmuffett okay, so what’s the good news? in reply to alecmuffett #
  • in all modesty, gotta say: CommunityOne is gonna be great! Lots of very smart people putting a lot of work into it. #
  • Marketing thought: building traffic/followers is expensive and slow. Employees should valued for the networks they already have. #
  • Bought new jeans, one size smaller than last time – yay! #
  • @lskrocki happy holiday , dear! #

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Speaking in Chicago in June

Here’s the marketing blurb, I’ll write something more personalized… umm, when things calm down a little?

June 16-17, Chicago: Join us in Chicago when INNOVATING EMPLOYEE ENGAGEMENT meets EXECUTING SOCIAL MEDIA FOR INTERNAL COMMUNICATIONS.

Communitelligence presents two full jam-packed conference days on the most essential aspects of employee engagement, HR and social media for internal communications. Conference includes 4 keynotes, 11 case studies, 8 roundtables, 20-plus expert speakers, a networking reception and dinearounds. Plus a $200 travel rebate! One trip, two great conferences, tons of ideas to take back to your office. Full details here.

The Twitter Diaries: 2009-05-17: CO

  • ooh, Wanda – great crack about Palin. http://bit.ly/oogZd #
  • How can CEOs understand social technologies? “”People don’t relate to companies, they relate to people.”” http://bit.ly/BfNfz +1 #
  • @giovanni I suspect that anyone of intern age could teach *us* social media skills. My daughter had >2 million page views before age 17. in reply to giovanni #
  • Papi Silvio ‘to fix up’ teen model as MP – Times Online http://bit.ly/SUKqY – anyone still wondering why I wanted my daughter out of Italy? #
  • “publish at a future date” does not work consistently on my WP blog. Any suggestions why? #
  • my mother irritates me most when she reminds me – wincingly – of myself. #
  • must install Google Earth to see what waypoints lie between Porto Alegre, Brazil, and Brisbane, Australia. Yes, it’s a very weird itinerary. #
  • @penelopetrunk I would hope that for stay-at-home moms the sex, at least, is shared in reply to penelopetrunk #
  • Porto Alegre – Santiago – Auckland – Brisbane. Hmm. What friends do I have in those places? (Woodstockers in all of them almost a given.) #
  • @missbhavens OMG talk about nostalgia! in reply to missbhavens #
  • @gpelz yeah, but using it to illustrate how 40-somethings are too old for the brave new world of social media – ouch! in reply to gpelz #
  • @mjabali I’m looking forward to it, believe me! in reply to mjabali #
  • JRuby, Rails, and GlassFish Bootcamp – San Francisco, May 19/20, 2009 http://bit.ly/pwPuA – Day 1 is free! #
  • to quote Pogo: gloom, doom, and rumors of boom. #
  • House season finale, and a beer. #
  • @DonMacAskill been thinking that for a while. I do video – I need big, secure storage! But I’m not a sysadmin. I need it to be easy. in reply to DonMacAskill #
  • @RealShamu thanks for the hat. Gotta love the geek element of receiving a Twitter hat from a cetacean in reply to RealShamu #
  • OpenSolaris at C1 West – http://bit.ly/6kl7N – all about Developing On and In OpenSolaris, Managing it & Deploying it in your datacenter #
  • @RealShamu something around 100k I think in reply to RealShamu #
  • applying brand-new Final Cut knowledge (thanks, Lynda.com!) to large, urgent video projects. My brain hurts. #
  • just planned an itinerary that maxed out AmEx’s system for segments #
  • time to go get vaccinated. I think I forgot my Hepatitis boosters after 10 years. Love that it’s no longer gamma globulin every 3 mos. #
  • @webmink re WSJ on acquisition, somehow it doesn’t feel like much of a party to me… in reply to webmink #
  • took roomie’s dogs for a walk, they damn nearly pulled my arms off. Now trying to summon the energy to make dinner. Then a t-shirt imprint #
  • @SaraD @Silona you shoulda seen the bloggers alias go to town on this one. One idea was to put the same logo on shorts for men… in reply to SaraD #
  • turns out I didn’t need any vaccinations. Didn’t realize the Hep vaccines I got in ’96 are good for life. I love advances in medicine #
  • @sogrady possibly horse over a shorter distance, camel over the longer haul. in reply to sogrady #
  • @pizzocalabro finish it. it’s easy, life-long prevention, and hepatitis is really no fun (seen a lot of it). in reply to pizzocalabro #
  • RT @lskrocki: -1 to the Twitter replies change. +1 for a rollback: http://bit.ly/yUooo #Fixreplies – agree! #
  • Achille Compagnoni, first on top of K2, dead at 94 – the mountaineers who don’t die out there tend to live long – http://bit.ly/CNXRB #
  • the blog comments spammers are creative, but not very smart. #
  • @Penguin congrats! I look forward to many cool stickers in reply to Penguin #
  • @zappos I know several people who would happily swim in the sea of shoes. Can I send my daughter along? in reply to zappos #
  • @DavidHowell ugh. roomie also selling her house, but not many viewers yet and so far not too inconvenient, except keeping house superclean in reply to DavidHowell #
  • playing travel agent… again… #
  • No Lost spoilers, please! I may some day get around to catching up on the 2 years I’ve missed… #
  • @jdlasica thanks for the link on TED translations. Hoping to do similar for Sun videos. in reply to jdlasica #
  • sorting out a complex summer of travel which starts… this Sunday. If this is my last hurrah, I #
  • Sorting out a complex summer of travel starting… Sunday. If this is my last hurrah in this job, I am damn well going out with a bang! #
  • @c0t0d0s0 are you coming to C1/J1? #
  • how is it that airlines still get away with charging 150% more for a one-way international flight as for the round trip? #
  • hey you Italy-dwellers – any tips for cheaper flights FROM Italy to the US? I keep seeing great offers, but when I go to book it ain’t cheap #
  • getting my hair done this aft. Whaddya think – more pink? (makes me easy to identify in a crowd, except at SxSW) #
  • @italylogue Portrait in Pink http://bit.ly/k8vFS in reply to italylogue #
  • can’t figure out how to change the serial # on one of my copies of Final Cut Express (yes, I have two legal copies and a legit reason!) #
  • ♫ you can talk, you can bicker, you can talk, you can bicker… you can talk all you wanna, but it’s different than it was ♫ #
  • @rosso many Italians find Americans speaking Italian hilarious. Not subtle about letting you know it. #
  • @rosso if an Albanian/Italian “star” of Big Brother Albania named Bjordi is there, say hi – he’s a friend of Ross’ in reply to rosso #
  • results of a country road crash I saw yesterday: cute little sports car in bad shape, barely a dent on the old pickup it hit. Hmm. #
  • @seancarlos @rosso since my accent is good, they remarked on my “very correct, but very Anglo-Saxon” Italian. I guess that’s a compliment #
  • @Farestore hmm. how much is that “non-refundable service fee” ? in reply to Farestore #
  • My aunt H in hosp w perforated intestine. Damn damn damn. #
  • @deirdresm so far, so good – surgeons happier today than yesterday. Dunno yet what caused it in the first place, but scary in reply to deirdresm #
  • @ceri re wedding that is indeed weird. Can’t think it bodes well for the marriage. in reply to ceri #
  • RT @drhorrible: Keeping fingers crossed for Dollhouse. – Me, too. Not perfect, but I still want to know where it’s going. #dollhouse #
  • @monkchips “stop, think, edit” ?? what kind of old-school thinking is that? <grin> in reply to monkchips #
  • @feliciaday oh, very cool! Now we can see where Joss means to go with all those moral ambiguities, right? Congrats to you all! #dollhouse in reply to feliciaday #
  • by the sound of it, teenage neighbors are having a party. Are their parents out of town? #
  • working on posting my updated resume on my new WP site. Wondering if all the mommy ads that BlogHer serves are a hindrance. #
  • @ElisaC as in ad style or as in category? my blog is in their travel category, but the ads all seem to be consumer products and mom stuff in reply to ElisaC #
  • @ElisaC I can’t see any way to get specific with BlogHer. My “blog about” settings were previously “world” and “travel,” I changed to “tech” in reply to ElisaC #
  • @plasticbagUK Qwitter works very erratically. You don’t hear from them for months, then there’s a storm, all triggered by the same tweet? in reply to plasticbagUK #
  • @ElisaC thanks, I did. Looked all over the profile, only choices it gives are on ad format (eg flyout or not), not content. in reply to ElisaC #
  • need help designing something like this http://bit.ly/11F5xb – easy, cheap, fun to build, but can’t hurt anybody (ie no skewers for ammo!) #
  • @Boh non mi stupisce che Tucci avesse pochi amici! in reply to Boh #
  • don’t know if it’s allergies kicking my butt or simple exhaustion. And I have to get on a plane tomorrow… #
  • @ElisaC thanks, I saw that, but it doesn’t seem like it’ll do what I want. I may just give up on BlogHer. All the ads are so… girly. in reply to ElisaC #
  • almost forgot about my early excursion into Web 2.0 design: Roxio and Our Customers: Let’s Talk http://bit.ly/157q36 #
  • Moving my resumé to WP was a lot of work – had to also move all the collateral, and pare rotten links. But it’s done: http://bit.ly/V9OUa #
  • @carolross what does the guy do with job candidates who don’t play pool? in reply to carolross #
  • @NathanFillion looking forward to seeing you back. in reply to NathanFillion #
  • @om sounds to me like it was made FROM Bollywood – quite a few nods to AR Rahman in there in reply to om #
  • This one’s for my Sun peeps, but others will find it useful… » Transitioning Your Online Identity http://bit.ly/D87rx #

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Transitioning Your Online Identity

7 Steps to Take Before the Axe Falls

Though I have no idea what’s in store for me personally, the impending acquistion gives me ample reason to reflect upon the fact that I’ve been through this before. And to wish that someone had given me the advice I’m about to give you.

When you’ve been with a company for a long time – and the last ten years, in Internet time, have been very long indeed – most or all of your professional digital identity is likely wrapped up in that company. You may not have an email address outside your work one. You may have a company blog, but probably not a personal website. What happens when you suddenly no longer have access to your old company resources? What if all the online evidence of your hard work for the company… just disappears?

Any work of yours that is stored or referenced online is part of your digital footprint, and a vital part of your professional history. But (even without an acquistion) websites change over time, webmasters forget or lose track of things, and whole swathes of your professional life can vanish overnight (whereas that photo of you doing tequila shots in your underwear will live online forever).

When your future with a company is uncertain (and, these days, whose isn’t?), it’s wise to establish an independent online identity. As soon as possible. Like, now.

Here’s how:

1. Get your own domain name. Some variant on “yourfirstnameyourlastname.com” is good, if available.

Tip: Do NOT look up the availability of a domain name until you have your credit card in hand and are ready to pay for it. I’ve heard of cases where someone checked on an extremely-unlikely-to-occur-to-anyone-else domain name, saw that it was available at the time, came back later to buy it – and found it had been mysteriously purchased by a domain squatter who now wanted a lot of money for it. This isn’t supposed to happen, but… why take chances? Domain registration costs about $10 a year, so it’s worth grabbing a domain even if you’re not sure you’re going to use it.

2. Get it hosted. I’ve been using Dreamhost for years and am happy with them (disclaimer: if you sign up with them after clicking that link, I’ll get a kickback), but I’m sure there are plenty of similar. Unless you’re prepared to be your own sysadmin, look for a service that offers something like Dreamhosts’s one-click installs of WordPress – that’s the easiest route to your own website.

NB: Dreamhost and its ilk can also do domain registration for you, and often include one or more free registrations in your sign-up package, so you might want to explore hosting options before you buy a domain name.

3. Set up a new, professional email address using your new domain name. This is one of the major reasons to have your own domain. Frankly, using a gmail or hotmail address for professional email looks amateurish.

Most web hosts will let you set up unlimited mailboxes, so you can create separate email accounts for personal and professional use. Most web hosts also offer server-side spam filtering as well. Get that set up, because you will want your professional contact email address to be widely available online, and that means it’s going to get spammed. (Then you’ll realize how spoiled you’ve been with corporate email; grit your teeth and deal with it – the important thing it to be accessible.)

4. Get your resumé up, both on your own site and on Linkedin. Make sure it’s easy to contact you from either.

5. Copy to your new blog any content from your company site that you are directly responsible for – and have sufficient rights to. Sun blogs explicitly state that their contents are copyrighted by the individuals who wrote them, but I suspect this is unusual for corporate blogs, so be sure of your rights before you start republishing material en masse. The large body of writing I did for Adaptec/Roxio was under a “work for hire” agreement, so I had no copyrights in it. Unfortunately, most of that has vanished (even from the Wayback Machine) and is now untraceable.

I should have created an electronic clippings file (just as I keep paper copies of magazine articles I wrote years ago), and I advise you to do so now. I don’t know what fair use laws would apply to making such widely available on your site, but at least you could send samples if anyone asked.

If you’re a big enough wig to have had your name included in company press releases, grab copies of those as well. Don’t assume that the world will always remember all your triumphs.

6. Create an index of links from your resumé to the most important of your content and any other mentions of you on the company site. As long as that content is still available, it’s a useful record of what you’ve accomplished, and it’s right there on the official website with the old company cachet. But check those links periodically; when and if they die, replace your links with “available on request” or similar wording.

7. Also keep copies of any photographic and video “evidence” of your professional skills and activities, e.g. you might have been filmed speaking at a conference (especially if I was around). Think of such videos as your demo reel, showing off both your industry knowledge and your speaking skills.

If you do all this now, if and when the chop eventually comes you’ll be prepared. You can then leave a graceful farewell message pointing to your new online home, and start receiving callers there right away.

Got any tips, thoughts, or experiences to add? I’d love to hear them!

Update: Also see Katy Dickinson’s very useful post, After the RIF

Deirdré Straughan on Italy, India, the Internet, the world, and now Australia