Tag Archives: what I do

About the Newsletter

[My] newsletter began shortly after I resigned from Roxio, the software company, in July, 2001. At the time I was the editor of two email newsletters (one for Windows, one for Macintosh) with a combined list of 180,000 subscribers, intended to help people to get the most out of their software. I used to write all the material myself (except for the Macintosh software, which I didn’t know well enough); later, when I got busier with the many other parts of my job, I hired outside writers for the feature articles. But there was something from me in every edition, and my signature was at the bottom every time. The return address was my personal email, so when people replied, they immediately reached a real person. This was an important feature, which Roxio has abandoned since my departure.

Because I took this personal approach, I knew that I couldn’t leave without saying goodbye to the subscribers. I included a farewell message in my final newsletter, giving my new website address and private email.

Within two days, I got about 400 messages of thanks, condolence, and farewell (one woman assumed that Roxio had fired me, and furiously offered to complain to the company’s president). A few dozen of those messages included lines like: “Whatever you write in future, I want to read it.” This was a great morale-booster, at a time when I badly needed one. Someone specifically suggested that I start a new newsletter. So I did, and invited all those kind people who had written me to join it. And they did. So the original group of subscribers were mostly people I had never met, who knew me only through my software newsletters. I have since pestered friends and relatives to sign up, and they have graciously done so.

I originally expected to keep writing about technology, something I knew my original subscribers enjoyed reading from me. But I found that I was too burned out to think that hard, and instead began writing about what I was up to, and what was on my mind. So far, most of you have done me the honor of enjoying whatever I throw at you. (I have been writing about technology, as paying freelance work: software manuals for Roxio Germany).

I’m also enjoying the freedom of not representing a company. Admittedly, a lot of my personality was detectable in what I wrote for Roxio (this seems to be part of what made it so effective), but I avoided potentially contentious topics; public relations means making people feel good, smoothing them down rather than stirring them up. In this new venue, I’m free to be myself, and, as those who know me personally can attest, “sweetness and light” is not me!

This issue is a new departure: I’m including a guest column from my dad. We were talking about the war, he said some things that struck me, and I asked him to write about them. I know that my subscribers have a wide range of experiences and opinions, and not all may agree with him; do feel free to respond! I hope to have more guest columns in future, not because I can’t write plenty myself, but because this group is made up of interesting people with interesting thoughts and stories, which you sometimes generously share with me. I find these stories fascinating, and believe the rest of you will as well.

A few practical notes:

  • I send out newsletters no more than twice a week, usually much less. Lately it’s been more frequent because I’ve had more time and more to say; when I get busy with paying work, things get very quiet around here. I usually keep each issue to 4 or 5 pages.
  • All the newsletters are archived, so if you want to catch up on back issues in the order and format they originally appeared, go there.
  • Almost everything I publish in the newsletters I also put on this site, often adding pictures and links. For books and movies, I provide buy links to Amazon, both US and UK. If you buy via any of these links, I get a commission. So far this hasn’t made me rich, but it’s fun to see what people click through to, and a few people have actually bought (thank you!).
  • The site also contains a resume section with pages about various facets of my work, and what people have thought of it (only the good opinions, of course <grin>). I need more freelance work, so if you know someone who might have a use for any of my skills, I’d be very grateful for leads.
  • A fantasy novel I’ve been working on for 15 years is available for download, though it’s not quite finished.

Questions, comments, and suggestions are always welcome!

The Infamous Miniskirt Photo: Give the Customers What They Want!

The photo above first appeared on the Adaptec website in April, 1998.

Over the years some of my colleagues griped that having a picture like this on a corporate website was “unprofessional,” and I suppose it was. But (a) why does “corporate” have to mean “boring”? and (b) there’s a story behind it.

It all started with a (rare) vent of my own to the Adaptec discussion list, titled “How NOT to Obtain Customer Service.”

Which I later followed up with “How Not to Obtain Customer Service – a Final Peeve”, which included this throw-away comment: “I used to wear miniskirts to conferences, precisely because this made everyone assume that I was a purely decorative booth bimbo. I then enjoyed the shock on people’s faces when I proved to have a brain or two in my little head after all!”

I wasn’t surprised when this resulted in several requests like: “How about a couple of mini skirt photographs to prove your point regarding Deirdre being a female name?” I laughed them off, until I received this plaintive note: “I’ve had a really tough week. I could really stand to see you in a miniskirt.” So I dutifully put on my miniskirt and had my husband take the picture, and posted it on the site for the benefit of our list subscribers.

Time marches on… I still adore the denim “Born 2 Burn” shirt and the cowboy boots, but, sadly, don’t  fit into the miniskirt quite as well as I did…

Website Content & Management

Some of my work on the Adaptec/Roxio sites can still be seen, courtesy of the Wayback Machine (not quite in their original form – graphics may be missing – but you can get the gist). I personally wrote most of the material for these sites, except for the marketing brochure-type pages (product datasheets, etc.).

The CD-R section of the Adaptec site (which in those days got about 70% of total traffic to the Adaptec site) included technical and support information, and included applications such as:

  • The CD-R database, to help users choose a CD recorder with specific capabilities, and find out which version(s) and features of our software were supported with specific recorders.
  • The CD-R Media Bargains board, an ante-literam Web 2.0 application. This was a custom-designed database where anyone could post information about where to buy CD-R media – deals they themselves were offering, or had found elsewhere.
  • The Disc Reading Troubleshooter, a wizard-style web application that helped users determine why a disc they had recorded could not be read/played (there were many possible reasons) .

CD-R Central was a separate community/marketing site used to support various marketing campaigns, with a different look and feel from the main Adaptec site.

I led the design and development of the first Roxio site – pre-spinoff (January, 2001) – which included a user community area, and other features that would now be classifed as “Web 2.0.”

Comments on Adaptec/Roxio Sites

9/21/98 – Found every solution for my CD-RW. Keep it up.

7/26/99  – As CD-R/CDR-W’s grow in popularity, so does the need for information. The Adaptec Web-site has become a one-stop invaluable resource for novice, as well as expert PC users. Its extensive wealth of information is not only comprehensive and up to date, but well designed.

8 Jan 2000 – I operate a professional recording/mastering and CD design/manufacturing company. I am completely amazed with your website. Particularly the fact that you have links with full details of blank CDR media with prices etc. This is VERY cool… we found blank inkjet printable CDRs at a fraction of what we have been paying which means we can pass the savings on to our customers… and we have you to thank for this.

3 June 2000 – I’m new to digitizing audio, so I found your web site very informing and useful. I went through most of the articles listed on the music page. Very easy reading.

Your troubleshooting section is easy to navigate and very helpful.  What a refreshing change from a lot of others!

Thanks very much for an excellent Website.  The article “Capturing and Encoding for VideoCDs” provided me with all the information that I needed for capturing from an NTSC video source. Your Web Authors and Content Providers have produced a very informative and user friendly site.

Fanmail (I’m Blushing)

8 Nov 1997 – There are heaps of useful information on the Adaptec web site, though if you start out at the main home page it’s hard to find the CD-R/CD-RW stuff. If you want to look at it, try this URL: http://www.adaptec.com/support/cdrec [link no longer works]

It gives you rundowns (not always complete or consistent, but better than I’ve found elsewhere) on Adaptec’s software. Perhaps more important, it gives basic information about which software supports which hardware, which filetypes are supported in which operating systems, and like that. When the time comes, that’s also where they post patches, upgrades, and such. The honcho is a Dierdre something who has a presence in the newsgroups as well and has demonstrated a great capacity to ignore the flack, keep her cool, remain cheerily offhand, and focus on constructive substance. We need more Dierdres.

Having just started a job with a PR agency (I’m a former magazine editor), I’m acutely aware of the value of the abovementioned qualities. Please keep up the good work.

Subject: Adaptec in trouble ?
20 Nov 1997
From: nobody@REPLAY.COM (Anonymous)
Newsgroups: alt.philips.cdr.discussion

Are things going bad for Adaptec Software Products ? Why is it that “Adaptec CD-R (Deirdre’ Straughan) adaptec_cdr@wnt.dc.lsoft.com” (who also monitors a mailing-list for Adaptec Software Products) in all his replay’s includes a URL to the Adaptec Software Products site on the WWW.

I have heard about direct marketing, but is lurking around in usenet trying to drag CDR-users with some problem’s to a commercial-site not somewhat overdone ? Is this the way to stay alive for a company ?

Some research:

Author: “Adaptec CD-R (Deirdre’ Straughan)” <adaptec_cdr@wnt.dc.lsoft.com> 179 unique articles posted.

Number of articles posted to individual newsgroups (slightly skewed by cross-postings):

  • 68 comp.publish.cdrom.hardware
  • 46 comp.publish.cdrom.software
  • 22 alt.comp.periphs.cdr
  • 21 alt.cd-rom
  • 4 alt.2600.warez
  • 2 comp.sys.ibm.pc.hardware.cd-rom
  • 1 alt.binaries.warez
  • 1 alt.philips.cdr.discussion

All these posting’s contain one or more links to the Adaptec Software Products site on the WWW. I doubt if the advice given by this person is objective.

Subject: Thanx
Sat, 29 Nov 1997

Dear Ms. Straughan,

Just a few lines to thank you and your company for an excellent product in CD Creator Deluxe. One of the contributing factors in buying the program was seeing your intelligent and informative responses almost daily in the various newsgroups. It’s rare these days to see such dedication and interest given to the average consumer. Keep up the good work, and may I take this opportunity to wish you and the team a happy and prosperous New Year.

EMail Encounters: Anecdotes of a Professional Life Online

I’ve spent probably half of my working life answering email. And therein lie a number of tales…

Some people were convinced I had to be mailbot, because I answered so quickly. As I told them: “If we had a mailbot this good, we’d be selling that instead of CD-R!”

The Unexpected Response

It seems that when people write to a general address at a company, they don’t necessarily expect a response, and are surprised when they get one.

I often received extremely abusive messages from people who were angry about products, service, or whatever. I usually managed to respond calmly and politely. Most of the time, the second email from these people was a great deal politer, and a few even apologized for their previous harsh tone. On two memorable occasions, the answer was: “Ohmygod, I’m so sorry! I never thought a real human being would read that!”

Which is a sad statement about how some companies handle their email – how has it happened that this medium, which was supposed to help companies communicate with customers, is routinely used so badly that, when customers write, they don’t even expect a reply?

Bringing in the Big Guns

Perhaps this is why many people, in their very first contact with a company, come in with  bazookas blazing: “If you don’t make me a happy customer, I’m going to sic the Better Business Bureau, the Federal Trade Commission, and a pack of lawyers on you.” Or “I’m going to write to all the major magazines about how rotten you are.” As if they had to greet me with a kick in the teeth in order to get my attention.

Again, many of these people backed off as soon as they got any sort of polite and semi-competent response from the company. But it makes for a tiring workday, being barraged with abuse from people who assume that you won’t help them unless they’re nasty.

Perhaps we’d all suffer less stress if we started from the assumption that the people whose job it is to help us actually want to do so, and only escalate to threats if they fail to take that job seriously.

There were two types of aggressives who made me laugh:

  • “I’m going to put up a nasty website about you. You obviously don’t understand the power of the Internet!” (The second sentence is an actual quote that I remember very clearly – I received that message a few years ago, but, even then, trying to tell me about the power of the Internet was a clear case of ‘trying to teach Granny to suck eggs.’)
  • “I’m a journalist and write for [blank] magazine – you’d better make me happy or your name will be mud.” (Not an exact quote, but the gist was clear.) These were both amusing and irritating. By the time I left Roxio, my own newsletters had a combined circulation of over 190,000. I think that qualifies me as a well-read journalist, no? But I always bit my tongue and handed those guys over to the PR folks,  who would give them whatever special treatment they deserved.

Myself, I never treated anyone special. Or rather, I treated everyone the same. I truly felt that all customers deserved the same consideration, and all of their problems and gripes should, as far as possible, be resolved.

This runs counter to the current wisdom of “Customer Relationship Management,” which says that you should use fancy software to determine who your most valuable customers are (those who have bought the most and are most likely to buy again), and make sure that they are kept happiest (offer them special deals and so on – the same principle as frequent-flyer mileage).

Many times, the sheer fact of my answering the email kindly, even if all I could say was that I couldn’t help, reversed the customer’s attitude towards the company and “saved the day.”